Difference between revisions of "Preparing an OPG Seminar"
From Applied Optics Wiki
(Created page with "<big>'''Lead up:'''</big> *ASAP: arrange a speaker (yourself, your PhD student/PDRA, external visitor) (arrange itinerary for your external visitor) *ASAP: claim an available...") |
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<big>'''Lead up:'''</big> | <big>'''Lead up:'''</big> | ||
| − | *ASAP: arrange a speaker (yourself, your PhD student/PDRA, external visitor) | + | *ASAP: arrange a speaker (yourself, your PhD student/PDRA, external visitor) |
| + | **arrange itinerary for your external visitor | ||
| − | *ASAP: claim an available slot on the Seminars wiki page | + | *ASAP: claim an available slot on the Seminars wiki page by inputting the relevant information to the schedule |
| + | **e.g., current schedule is here: [https://optics.eee.nottingham.ac.uk/wiki/Seminars_2024-2025 Seminars 2024-2025] | ||
| + | **freedom to choose day or time as long as it does not clash with another talk (coordinate a day/time where you'll get a good turnout!) | ||
| + | **unless unavoidable (e.g., visitor), select a week without a talk | ||
| + | **ask for help with this if needed (e.g., Sal/Rikesh) | ||
| − | *ASASP: book the room ( | + | *ASASP: book the room (https://resourcebooker.nottingham.ac.uk/) |
| + | **typical rooms: Psychology A1, Life Sciences B3, Coates C24, Pope C16, etc. | ||
| − | *1.5 weeks prior: prepare the abstract ( | + | *1.5 weeks prior: prepare the abstract ([https://uniofnottm.sharepoint.com/:w:/r/sites/OpticsandPhotonicsResearchGroup/Shared%20Documents/OPG%20Lunchtime%20Seminars/abstract_template_2425.docx?d=wec0a2fb33bc44ad184a51204c373f845&csf=1&web=1&e=cyuRkw Template]) |
| − | *1 week prior: prepare and send email invitation to ee-optics one week before with .ics calendar event | + | *1 week prior: prepare and send email invitation to [mailto:ee-optics@nottingham.ac.uk ee-optics@nottingham.ac.uk] one week before with .ics calendar event |
| − | *A few days prior: send email reminder to ee-optics | + | *A few days prior: send email reminder to [mailto:ee-optics@nottingham.ac.uk ee-optics@nottingham.ac.uk] |
| − | *Before talk: fill in external speaker form if necessary ( | + | *Before talk: fill in external speaker form if necessary ([https://uniofnottm.sharepoint.com/sites/FacultyofEngineeringStaffHub/SitePages/Mandatory-form-for-all-external-speakers-available-here.aspx Click here]) |
*Before talk: if you would like to give the external speaker a small tour of some optics labs, ask/liaise with appropriate researchers | *Before talk: if you would like to give the external speaker a small tour of some optics labs, ask/liaise with appropriate researchers | ||
| Line 18: | Line 24: | ||
<big>'''Day of:'''</big> | <big>'''Day of:'''</big> | ||
| − | *Show up 5-10 minutes before slot and prepare the monitor/microphone/etc | + | *Show up 5-10 minutes before slot and prepare the monitor/microphone/laser pointer/props/etc |
*Give intro for your student/PDRA/external speaker, or if giving the talk yourself arrange for a colleague to give intro | *Give intro for your student/PDRA/external speaker, or if giving the talk yourself arrange for a colleague to give intro | ||
Latest revision as of 10:27, 16 August 2024
Lead up:
- ASAP: arrange a speaker (yourself, your PhD student/PDRA, external visitor)
- arrange itinerary for your external visitor
- ASAP: claim an available slot on the Seminars wiki page by inputting the relevant information to the schedule
- e.g., current schedule is here: Seminars 2024-2025
- freedom to choose day or time as long as it does not clash with another talk (coordinate a day/time where you'll get a good turnout!)
- unless unavoidable (e.g., visitor), select a week without a talk
- ask for help with this if needed (e.g., Sal/Rikesh)
- ASASP: book the room (https://resourcebooker.nottingham.ac.uk/)
- typical rooms: Psychology A1, Life Sciences B3, Coates C24, Pope C16, etc.
- 1.5 weeks prior: prepare the abstract (Template)
- 1 week prior: prepare and send email invitation to ee-optics@nottingham.ac.uk one week before with .ics calendar event
- A few days prior: send email reminder to ee-optics@nottingham.ac.uk
- Before talk: fill in external speaker form if necessary (Click here)
- Before talk: if you would like to give the external speaker a small tour of some optics labs, ask/liaise with appropriate researchers
Day of:
- Show up 5-10 minutes before slot and prepare the monitor/microphone/laser pointer/props/etc
- Give intro for your student/PDRA/external speaker, or if giving the talk yourself arrange for a colleague to give intro
