Preparing an OPG Seminar

Lead up:

• ASAP: arrange a speaker (yourself, your PhD student/PDRA, external visitor)
  • arrange itinerary for your external visitor

• ASAP: claim an available slot on the Seminars wiki page by inputting the relevant information to the schedule
  • e.g., current schedule is here: Seminars 2024-2025
  • freedom to choose day or time as long as it does not clash with another talk (coordinate a day/time where you'll get a good turnout!)
  • unless unavoidable (e.g., visitor), select a week without a talk
  • ask for help with this if needed (e.g., Sal/Rikesh)

• ASASP: book the room (https://resourcebooker.nottingham.ac.uk/)
  • typical rooms: Psychology A1, Life Sciences B3, Coates C24, Pope C16, etc.

• 1.5 weeks prior: prepare the abstract (Template)

• 1 week prior: prepare and send email invitation to ee-optics@nottingham.ac.uk one week before with .ics calendar event

• A few days prior: send email reminder to ee-optics@nottingham.ac.uk

• Before talk: fill in external speaker form if necessary (Click here)

• Before talk: if you would like to give the external speaker a small tour of some optics labs, ask/liaise with appropriate researchers

Day of:

• Show up 5-10 minutes before slot and prepare the monitor/microphone/laser pointer/props/etc

• Give intro for your student/PDRA/external speaker, or if giving the talk yourself arrange for a colleague to give intro